Hidden Light Gallery, located at Kerkweg 4, 6956CG, Spankeren, Netherlands, is responsible for processing personal data as shown in this privacy statement.

Contact details:

Annemarie Wassink is the Data Protection Officer of Hidden Light Gallery. You can reach her at info@hiddenlightgallery.com.

Personal data we process
Hidden Light Gallery processes your personal data because you use our services and/or because you provide this data to us yourself. Below is an overview of the personal data we process:

  • First and last name
  • Address details
  • Phone number
  • Email address
  • Bank account number

Special and/or sensitive personal data we process
Our website and/or service does not intend to collect data about website visitors under the age of 16. Unless they have permission from their parents or guardian. However, we cannot check if a visitor is over 16. We recommend that parents be involved in their children's online activities to prevent data being collected without parental consent. If you believe that we have collected personal data about a minor without this consent, please contact us at info@hiddenlightgallery.com, and we will delete this information.

Purpose and basis for processing personal data
Hidden Light Gallery processes your personal data for the following purposes:

  • To handle your payment: We do this based on the performance of a contract.
  • To send our newsletter and/or promotional leaflet: This happens with your consent.
  • To call or email you if necessary to perform our services: This is necessary for the performance of a contract.
  • Hidden Light Gallery analyzes your behavior on the website to improve the website and tailor the range of products and services to your preferences: This is done based on our legitimate interest to optimize our services.
  • Hidden Light Gallery also processes personal data if we are legally obliged to do so, such as data needed for our tax return.

Automated decision-making
Hidden Light Gallery does not make decisions based on automated processing on matters that can have significant consequences for individuals. These are decisions made by computer programs or systems, without a human being (for example, a Hidden Light Gallery employee) involved.

How long we keep personal data
Hidden Light Gallery does not keep your personal data longer than strictly necessary to achieve the purposes for which your data is collected. We use the following retention periods for the listed (categories of) personal data, depending on the purpose and legal obligations:

  • To handle your payment: 7 years (in line with the tax retention obligation).
  • To send our newsletter and/or promotional leaflet: As long as you are subscribed to the newsletter. When you unsubscribe, your data will be deleted within 1 month.
  • To contact you by phone or email if necessary to perform our services: Data is kept as long as the contract runs and up to 1 year after, unless otherwise required.
  • To analyze your behavior on the website to improve it and better tailor our products and services to your preferences: 26 months (standard period for analytical data, unless shorter is required).
  • To process personal data if legally required, such as data needed for tax return: 7 years (in line with the tax retention obligation).

Sharing personal data with third parties
Hidden Light Gallery does not sell your data to third parties and only provides it if necessary for the performance of our contract with you or to comply with a legal obligation. We have a data processing agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. Hidden Light Gallery remains responsible for these processes.

Cookies or similar techniques we use
Hidden Light Gallery uses functional, analytical, and tracking cookies. A cookie is a small text file stored in the browser of your computer, tablet, or smartphone when you first visit this website. Hidden Light Gallery uses cookies with a purely technical functionality. These ensure that the website works properly, for example, by remembering your preferred settings. These cookies are also used to make the website work properly and to optimize it. In addition, we place cookies that track your browsing behavior so that we can offer customized content and advertisements. On your first visit to our website, we informed you about these cookies and asked for your consent to place them. You can opt-out of cookies by setting your internet browser so that it does not store cookies anymore. You can also delete all information previously saved via the settings of your browser. For an explanation, see: https://veiliginternetten.nl/themes/situatie/cookies-wat-zijn-het-en-wat-doe-ik-ermee/.

Viewing, modifying, or deleting data
You have the right to view, correct, or delete your personal data. You also have the right to withdraw your consent to data processing or to object to the processing of your personal data by Hidden Light Gallery, and you have the right to data portability. This means that you can request us to send the personal data we hold about you in a computer file to you or another organization mentioned by you. You can send a request to access, correct, delete, or transfer your personal data, or request to withdraw your consent or object to the processing of your personal data to info@hiddenlightgallery.com. To make sure that the request for access has been made by you, we ask you to send a copy of your ID with the request. Make your passport photo, MRZ (machine-readable zone, the strip with numbers at the bottom of the passport), passport number, and Citizen Service Number (BSN) black in this copy. This is to protect your privacy. We will respond to your request as soon as possible, but within four weeks. Hidden Light Gallery also wants to point out that you have the option to file a complaint with the national supervisory authority, the Dutch Data Protection Authority. This can be done via the following link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons.

Requirement to provide personal data
To use the services of Hidden Light Gallery, it is sometimes necessary to provide certain personal data. This data is needed for:

  • Processing your orders.
  • Handling payments.
  • Sending our newsletter, if you have signed up for it.

Consequences of not providing personal data
If you do not provide the requested personal data, we may not be able to enter into or perform a contract with you. This means, for example, that we cannot process or ship your order. For processing based on your consent (such as receiving newsletters), you can withdraw your consent at any time. Withdrawing your consent does not affect the lawfulness of processing before the withdrawal but may mean we can no longer offer you certain services.

How we protect personal data
Hidden Light Gallery takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized changes. If you believe that your data is not properly secured or there are indications of misuse, please contact us at info@hiddenlightgallery.com.